No Scheduling Troubles for You!

Has your lodge, rite, or side body ever spent time trying to figure out when they can meet for a special meeting or event? We have all been there, and we have all wished we were somewhere else or that the Master would just pick a time.

Fret no more brothers, I have an easy and free solution. TimeBridge is a personal scheduling assistant that allows the head of the organization to propose multiple times for the meeting by quickly sending an invitation with a single email. TimeBridge then automatically collects the responses of those people invited, and who responds, and selects the best meeting time based on the options set by the scheduler. After the meeting time has been set it then notifies all of the participants.

To make scheduling even easier, TimeBridge supports the integration of a persons Outlook, Google or iCal calendar if they use one. Although a person needs not to sync with an outside calendar, the service provides the full experience without using one of the calendars, it is a great way to confidently select the time best for you by being able to see all the events to which you are committed on the selection screen without “bouncing” from website-to-website or window-to-window.

Unfortunately, to use the full services, such as Google calendar integration, the member must be registered with TimeBridge. However, registration is easy and provides simple instructions, with a link, to integrate your outside calendar. Literally TimeBridge asks you to enter your Google id and password and hit submit. That’s it! Your account will now automatically sync with Google, which means anytime you create a new event on your Google calendar it will show up on your TimeBridge account when using it to select a meeting time.

Let us look at a simple example of TimeBridge’s usage. The Master needs to schedule a special meeting to confer a degree on a candidate, so he logs into TimeBridge and selects a few days and times that fit his personal schedule after speaking to the candidate. He then emails an invitation (a simple fill-in box) to all of his officers through his account asking them when a good time to meet would be for them. When the treasurer receives the email he follows the link provided in the email, and while conveniently viewing his Google calendar selects the day and times that work for him. After all the officers have made their selections, TimeBridge analyzes the results and emails them the time and day that is best based upon the collective group response. Now when the lodge meets the next time, the Master can announce the day and time of the degree work without taking time away from other business or extending the meeting.